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Dual Anonymous Reviews

STScI, September 25th 2019

Bahcall Auditorium


Morning:  Facts and foundations – issues, actions and community reception

Time

Speaker(s)

Title

Notes

08:

45

30

Ken Sembach

Welcome & introduction

09

08:

00

45

Stefanie Johnson

, Univ of

(Colorado)

Unconscious bias in reviews

Basic intro

09:

30

15

Neill Reid (STScI)

HST TAC structure and proposal stats

Summary of HST TAC structure and metrics

– before and after

09:30

Arvind Parmar (ESA)

ESA AO outcomes

09:45

Louis Strolger (STScI)

Preparing the community

and lessons learned

Building the process, establishing guidelines and documentation, levelers, tracking results

10:15

Panel: TBD

Christina Richey (JPL), Rupali Chandar (Toledo), Brian Williams (GSFC)

Community reactions

Perspective on community interactions

10:45

coffee


Coffee

11:00

3-4 PSS & levelers

Svea Hernandez, Crystal Mannfolk, Greg Snyder (STScI)

Panel support perspective + levelers

What was it like to support the TAC in this format? Challenges and differences

11:45

3-4 Cy 26 & 27 chairs/panelists

Priya Natarajan (Yale), Saurabh Jha (Rutgers), Rupali Chandar (Toledo)

Panel chairs & panelist perspective

What was it like to review proposals in this format? Challenges and differences

12:30

Jessica Kirk

, Univ. of

(Memphis)

Watching the TAC

CcIomparing cycles 25, 26 and 27

13:00

Lunch


 Lunch


Afternoon: Spreading the word – adapting the process to other facilities

Time

Mode

Title

Notes

13:30

Molly Peeples (STScI)

Lessons learned so far from the HST TAC

Over-litigating, false assumptions, framing proposals

process

14:00

Breakout sessions:

3-4 sub-groups

Challenges for individual observatories – discussion

Identify 3-4 per group, includes areas where ST could do better

15:30

Plenary session

Challenges – report out

Summary from each group followed by general discussion

16:00

coffee

16:15


Discussion summary & feedback to NASA Astrophysics Division


Breakout sessions

...

3-4 sub-groups

...

What can be implemented?

What remain as challenges?

...

Condense previous discussions

...

17:00

...

Plenary session

...

Summary and next steps

...

will be in the Lyman Spitzer Boardroom, N420, S322 and Cafe Con, all in STScI’s Muller Building.


Reference materials

Report from the Working Group for Anonymising Proposals

HST Cycle 27 Anonymous Proposal Reviews -  documentation for submitting and reviewing Cycle 27 proposals